Oracle General Ledger – Tables

Hello Friends , here is some of quite commonly used GL tables and their usage. There are many other tables also in GL but here i am putting only few commonly used tables. for other table if needed we can dig furthur. Let go through below article and let me know if it useful.

1- GL_SETS_OF_BOOKS

2- GL_IMPORT_REFERENCES

3- GL_DAILY_RATES

4- GL_JE_LINES

5- GL_PERIODS

6- GL_JE_HEADERS

7- GL_JE_BATCHES

8- GL_BALANCES

9- GL_CODE_COMBINATIONS

GL_SETS_OF_BOOKS

Stores information about the sets of books you define in your Oracle General Ledger application. Each row includes the set of books name, description, functional currency, and other information. This table corresponds to the Set of Books form.

GL_IMPORT_REFERENCES

Stores individual transactions from subledgers that have been summarized into Oracle General Ledger journal entry lines through the Journal Import process. You can specify the journal entry sources for which you want to maintain your transaction’s origin by entering ’Yes’ in the Import Journal References field of the Journal Sources form.

For each source that has Import Journal References set to ’Yes’, Oracle General Ledger will populate GL_IMPORT_REFERENCES with one record for each transaction in your feeder system.

GL_DAILY_RATES

Stores the daily conversion rates for foreign currency transactions. It replaces the GL_DAILY_CONVERSION_RATES table. It stores the rate to use when converting between two currencies for a given conversion date and conversion type. Each row in this table has a corresponding inverse row in which the from and to currencies are switched.

For example, if this table contains a row with a from_currency of YEN, a to_currency of CND, a conversion_type of Spot, and a conversion_date of January 1, 1997, it will also contain a row with a from_currency of CND, a to_currency of YEN, a conversion_type of Spot, and a conversion_date of January 1, 1997.

In general, this row will contain a rate that is the inverse of the matching row. One should never insert directly into this table. They should instead insert into the DAILY_RATES_INTERFACE table. Data inserted into the GL_DAILY_RATES_INTERFACE table will be automatically copied into this table.

GL_JE_LINES

Stores the journal entry lines that you enter in the Enter Journals form. There is a one–to–many relationship between journal entries and journal entry lines. Each row in this table stores the associated journal entry header ID, the line number, the associated code combination ID, and the debits or credits associated with the journal line. STATUS is ’U’ for unposted or ’P’ for posted.

GL_PERIODS

Stores information about the accounting periods you define using the Accounting Calendar form. Each row includes the start date and end date of the period, the period type, the fiscal year, the period number, and other information. There is a one–to–many relationship between a row in the GL_PERIOD_SETS table and rows inthis table.

GL_JE_HEADERS

Stores journal entries. There is a one–to–many relationship between journal entry batches and journal entries. Each row in this table includes the associated batch ID, the journal entry name and description, and other information about the journal entry. This table corresponds to the Journals window of the Enter Journals form. STATUS is ’U’ for unposted, ’P’ for posted. Other statuses indicate that an error condition was found. CONVERSION_FLAG equal to ’N’ indicates that you manually changed a converted amount in the Journal Entry Lines zone of a foreign currency journal entry. In this case, the posting program does not re–convert your foreign amounts. This can happen only if your user profile option MULTIPLE_RATES_PER_JE is ’Yes’. BALANCING_SEGMENT_VALUE is null if there is only one balancing segment value in your journal entry. If there is more than one, BALANCING_SEGMENT_VALUE is the greatest balancing segment value in your journal entry.

GL_JE_BATCHES

Stores journal entry batches. Each row includes the batch name, description, status, running total debits and credits, and other information. This table corresponds to the Batch window of the Enter Journals form. STATUS is ’U’ for unposted, ’P’ for posted, ’S’ for selected, ’I’ for in the process of being posted. Other values of status indicate an error condition. STATUS_VERIFIED is ’N’ when you create or modify an unposted journal entry batch.

The posting program changes STATUS_VERIFIED to ’I’ when posting is in process and ’Y’ after posting is complete.

GL_BALANCES

Stores actual, budget, and encumbrance balances for detail and summary accounts. This table stores functional currency, foreign currency, and statistical balances for each accounting period that has ever been opened.

ACTUAL_FLAG is either ’A’, ’B’, or ’E’ for actual, budget, or encumbrance balances, respectively. If ACTUAL_FLAG is ’B’, then BUDGET_VERSION_ID is required. If ACTUAL_FLAG is ’E’, then ENCUMBRANCE_TYPE_ID is required.

GL_BALANCES stores period activity for an account in the PERIOD_NET_DR and PERIOD_NET_CR columns. The table stores the period beginning balances in BEGIN_BALANCE_DR and BEGIN_BALANCE_CR.

An account’s year–to–date balance is calculated as BEGIN_BALANCE_DR – BEGIN_BALANCE_CR + PERIOD_NET_DR – PERIOD_NET_CR. Detail and summary foreign currency balances that are the result of posted foreign currency journal entries have TRANSLATED_FLAG set to ’R’, to indicate that the row is a candidate for revaluation.

For foreign currency rows, the begin balance and period net columns contain the foreign currency balance, while the begin balance and period net BEQ columns contain the converted functional currency balance. Detail foreign currency balances that are the result of foreign currency translation have TRANSLATED_FLAG set to ’Y’ or ’N’. ’N’ indicates that the translation is out of date (i.e., the account needs to be re–translated). ’Y’ indicates that the translation is current.

Summary foreign currency balances that are the result of foreign currency translation have TRANSLATED_FLAG set to NULL. All summary account balances have TEMPLATE_ID not NULL. The columns that end in ADB are not used. Also, the REVALUATION_STATUS column is notused.

GL_CODE_COMBINATIONS

Stores valid account combinations foreach Accounting Flexfield structure within your Oracle General Ledger application. Associated with each account are certain codes and flags, including whether the account is enabled, whether detail posting ordetail budgeting is allowed, and others. Segment values are stored in the SEGMENT columns. Note that each Accounting Flexfield structure may use different SEGMENT columns within the table to store the flexfield value combination. Moreover, the SEGMENT columns that are used are not guaranteed to be in any order. The Oracle Application Object Library table FND_ID_FLEX_SEGMENTS stores information about which column in this table is used for each segment of each Accounting Flexfield structure. Summary accounts have SUMMARY_FLAG = ’Y’ and TEMPLATE_ID not NULL. Detail accounts have SUMMARY_FLAG = ’N’ and TEMPLATE_ID NULL.

Be free to reach out for any suggestions etc on my email – shivmohan.purohit@gmail.com

Thanks – Shivmohan Purohit

AutoInvoice Program Overview in Oracle Applications – Receivables

AutoInvoice Program Overview in Oracle Applications – Receivables

 

 

 

 

 

 

AutoInvoice is a program that can be used to import and validate transaction data from other financial systems from which one can create invoices, debit memos, credit memos, and on-account credits. It rejects transactions with invalid information to insure the integrity of the data. This fits well with in Oracle ERP or to integrate with any third party application.

Top 10 reasons for using Auto Invoice

1. Powerful Interface Tool

2. Supports Oracle & Non-Oracle Systems

3. Import Large Amount of Data

4. Calculate or Import Tax

5. Group Lines & Invoices

6. Online Error Correction

7 .Lines Validation

8. Derive GL Date

9 .Import Flex fields

10.Import or Derive Accounting Info

What is inside AutoInvoice
AutoInvoice is a program set consists of 3 main programs. Each program will have unique nature of work to do and they are called internally except Purge program whose execution is derived on the setup otherwise ready to execute stand alone.
Master (RAXMTR)
Import (RAXTRX)
Purge (RAXDEL)

1. Auto Invoice Master program RAXMTR
Selects and marks records in the interface tables to be processed based on the parameters the user entered and then calls the AutoInvoice Import program. Auto Invoice Master program has no report output.
•Gathers statistics, it means it gathers the stats on interface tables and set the stats on certain indices on interface tables
•Marks interface records for processing by marking request_id
•Submits multiple workers for Parallel Processing by creating instances for request.

2. Auto Invoice Import Program Validates the selected record and creates transaction if it passes validation. Any record that fails validation is left in the interface table with an error code. Depending on the setup, related records may be rejected as well. This program has an output file called Auto Invoice Execution report, which you can view by clicking the View Report button in the Requests window.Working of Auto invoice , Validates data, Inserts records, Deletes interface data Only when system option purge set to ‘Y’

3. Auto Invoice Purge Program Deletes records from the interface tables. If you set the Purge Interface Table system option to No in Define System Option window, Auto Invoice does not delete processed records from the interface tables after each run,and we must submit Auto Invoice Purge Program periodically to clean up the interface tables. This program only deletes transaction lines that have been successfully imported.
Deletes all rows where interface_status =‘P’
• Ra_interface_lines
• Ra_interface_distributions
• Ra_interface_salescredits

Oracle Receivable’s Auto Invoice program will be used to import and validate Invoices. A custom feeder program is required to transfer data from the Advantage extract files and populate the Auto Invoice interface tables (RA_INTERFACE_LINES_ALL and RA_INTERFACE_DISTRIBUTIONS_ALL).If there is need to run populate sales credit into RA_INTERFACE_SALESCREDITS_ALL table. When run, AutoInvoice produces the AutoInvoice Execution Report and the AutoInvoice Validation Report. Any entries which failed validation can be reviewed in Oracle Receivables’ AutoInvoice Interface Exceptions window. Depending on the error, changes may need to be made in Receivables, the feeder program or the imported records in the interface tables.

How Autoinvoice Execution works
Normally, Auto Invoice can be divided into three major phases, Pre-grouping: here the validates all of the line level data takes place, Grouping: groups lines based on the grouping rules and validates header level data, Transfer :validates information that exists in Receivables tables

What happen when AutoInvoice run?
Once the Auto invoice Program gets called, the following activity takes place is part of execution process. This can be analyzed by debug options.
Line, accounting, and sales credit information for each line populates 3 interface tables
Lines are ordered and grouped
Tax is calculated
GL date is determined
GL accounts are assigned using Auto Accounting
Tax, freight, commitments, and credit memos are linked to transaction lines
All transactions are batched
Validated lines are used to create the transaction

How Data is flowing?
Select, insert and update and delete take place on certain tables once it is logged out.

Selects
– RA_INTERFACE_LINES_ALL
– RA_INTERFACE_DISTRIBUTIONS_ALL
– RA_INTERFACE_SALESCREDITS_ALL
Updates/Insert
– RA_INTERFACE_ERRORS_ALL
– RA_CUSTOMER_TRX_ALL
– RA_CUSTOMER_TRX_LINES_ALL
– AR_PAYMENT_SCHEDULES_ALL
– AR_RECEIVABLE_APPLICATIONS_ALL

Inserts
– RA_INTERFACE_ERRORS_ALL

AutoInvoice Exception Handling
Records that fail validation are called ‘Exceptions’. Exceptions stay in Interface Tables which is RA_INTERFACE_ERRORS_ALL. Errors can be corrected in the Exception Handling window. Once corrections are made, Auto invoice must be resubmitted. Records that pass validation get transferred to Receivables tables

AutoInvoice Exception Handling Windows
-Interface Exception window displays exception messages associated with all invalid records
-Interface Lines window displays records that fail validation, provides an error message and can be used to correct the errors
-The Line Errors windows displays errors associated with a specific line, and can only be opened from Interface Lines window
-Interface Exceptions window displays Interface Id, Exception Type, Error Message and Invalid Value associated to the error
-Data cannot be edited in this window, but error can be viewed and corrected by clicking the Details button
-Error Message and Column name with invalid data are displayed in the Message column, and the invalid value that needs to be corrected is displayed in the Invalid Value column

Thanks – Shivmohan Purohit