Oracle AP – Separate Invoice Entry and Approval


Q1: How to separate Invoice Entry vs Invoice Approving. We are using Invoice Batch to enter invoices, and want to have separate responsibility to entering invoices vs approving invocies. Which menu or function I need to take out from invoice batch to not able to enter invoice, but able to approve it.

Q2: If we need to approve only one invoice in the batch rather than
approve the whole batch, how this works by submitting the request? can you only approve one invoice in the batch from the request?

A1: Navigate to System Administrator>Security>Responsibility>Define>query the responsibility that to remove the enter invoice function>

Function and Menu Exclusions: choose Type=Function, Name=’Invoices’>save.

To approve invoice>Other>Requests>Run>select ‘Payables Approval’ program to approve the invoices.

navigate to System Administrator>Security>Responsibility>Define>query the responsibility that to remove the invoice approval function>

Function and Menu Exclusions: choose Type=Function, Name=’Invoice Approve’>save. Switch the responsibility to the AP that queried for>Invoices>there is no approval option available.

A2:You can specify the Invoice Number when you submit the request to approve only that invoice.
You can also enter the following parameters to restrict the invoices you want to approve:

Option
Invoice Batch Name
Start Invoice Date
End Invoice Date
Supplier Name
Pay Group
Invoice Number
Entered By

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