How to Review and Adjust Oracle Project Invoices


How to Review and Adjust Oracle Project Invoices
—————————–

Reviewing Invoices

You should review each invoice before you approve and release it for
billing. Use the Invoice Summary window or the Invoice Review
report to review invoices.
You can review invoice information such as:

– invoice amount
– invoice lines
– currency attributes
– expenditure items that back up invoice items
– invoice customer

In addition to reviewing invoice information, you should also review
an invoice to ensure that it did not encounter any generation errors or
distribution warnings during generation and to monitor the status of
your invoices. If you encounter a draft invoice with a generation error,
you should correct the error and regenerate the invoice.

Invoice Review Windows

The Invoice Summary, Invoice Lines, and Invoice Line Details windows
are folder-type windows. In these windows, many of the fields,
including the currency fields, are not displayed in the default folder.
You may want to create folders that display the fields you need, for the
types of entries you need to make.

To review invoices:

1. Navigate to the Find Invoices window.
2. Enter selection criteria and choose Find to view invoices in the
Invoice Summary window.

To review detailed invoice information:

In the Invoice Summary window, select an invoice and choose the
Open button to review detailed invoice information.

Adjusting Project Invoices

You can adjust anything on draft invoices before you approve and
release them. You can perform many of the same actions on an invoice
that you can on project expenditures.

If you perform an adjustment on an invoice?s expenditure
items and events, you need to submit the appropriate process
to reflect those adjustments. For example, if you change an
expenditure item?s status from billable to non?billable, you
need to submit the appropriate processes to recalculate cost,
regenerate revenue, and regenerate the invoice.

When you regenerate a project?s unreleased draft revenue and
unreleased draft invoices, Oracle Projects deletes the project?s
unreleased draft revenue and invoices and creates new draft revenue
and invoices.

To adjust an invoice:

1. Navigate to the Invoice Review window.
2. Find the invoice you want to adjust.
3. Choose the Open, Lines, and Details buttons to open the Invoice
Line Details window.
4. From the Tools menu, choose the adjustment you want to make.
5. Choose Run Request from the Invoice window to process the
adjustment.

To split an invoice or invoice line:

Choose Split from the Tools menu for the invoice or line you want
to split. In the Split Invoice (Line) window, enter the Split Quantity
you want to allocate to the first invoice or line, and choose OK to
mark the invoice or line for a split adjustment.
Distribute costs, and generate draft invoice to process the
adjustment.

To transfer an invoice or invoice line:

Choose Transfer from the Tools menu for the invoice or line you
want to transfer. In the Transfer Invoice (Line) window, enter the
Project Number and Task Number to which you want to transfer
the invoice or line, and choose OK to mark it for transfer.
Distribute costs, and generate draft invoice to process the
adjustment.

To cancel a released invoice:

You cannot delete a cancellation (credit memo) once Oracle
Projects performs the cancellation.

1. Choose the Credit button in either the Invoice Summary or Invoice
window.
2. Choose Cancel Invoices.
3. When you choose OK, Oracle Projects submits a process to create a
credit invoice.

To write off an invoice:

You can write off an invoice only if it has a status of Accepted.
1. Choose the Credit button from either the Invoice Summary or
Invoice window.
2. Enter the write off amount for the invoice.
3. Choose OK. Oracle Projects submits a process to write off the
invoice.

To create an independent crediting invoice:

1. Find the project for which you want to create the credit invoice in
the Projects, Templates Summary window.
2. Open the project and select the Events option under Billing
Information.
3. Enter an Invoice Reduction type event for the project or top task, as
appropriate based on your invoice format.
4. Save. When the Generate Draft Invoices process is run for your
project, a credit invoice will be created.

To delete an unreleased draft invoice:

1. Find the invoice you want in the Invoice Summary window.
2. Choose Run Request.
3. Click on the Delete Invoices option button.
4. Choose OK.

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3 thoughts on “How to Review and Adjust Oracle Project Invoices

  1. Please send me the information about the ‘Adjusting Invoices’ How can i reverse the adjusting invoice. I am trying to reverse the Invoice its showing the message as ‘You can not reverse this distribution’

    Please send me the information about this.
    Thanks,
    Abhijeet

    Like

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