Oracle Financials Accounting – Interview Technical Fucntional Questions

1. What are the application objects that support View Accounting and Drilldown?
GL_Import_Reference_Table (modified) For Example Invoices imported from Payables into GL goes to these tables from GL_Inerface table.
GL_JE_LINES (modified)

New views in the database:

2. Where in Oracle General Ledger 11i can Drilldown be accessed?

You can drilldown from GL Account Inquiry window and the GL Journal Entry and GL Journal Inquiry windows. (N) Tools -> Drilldown Open the Journal entry in GL and go to Tools – drilldown, its shows u the origin of the journal entry. It is used only for viewing the origin of the journal entry.

3. What are the Release 11i Sub-ledger drilldown features?

Expanded Subledger drilldown to other subledgers. View Accounting Lines window.

4. What are recurring invoices? What are AP setup steps?

Some times suppliers would not be sending any invoices, but still the payment have to be made to him. Ex: rent, lease rentals. In this situation we have to create invoice every period wise. For that purpose we have to create one recurring invoice template. Template means with one master copy creating the multiple invoices. Here we are creating the one invoice master copy is formally known as recurring invoice or recurring invoice template.
Setup: 1) Create one special calendar
2) Create one full distribution set
3) Enter payment terms in the recurring invoice window
4) Enter the template no., first invoice amount, special invoice amounts.
Recurring Entries are of 3 types-
1. Standard,
2. Skeleton,
3. Fornulae Based
In GL Module
1.Define Formula Batch (e.g. ABC Rent batch)
2.Enter Lines (Here u have both Debit as well as Credit lines)
3.Generate Recurring period
4.Review Journal Batch
5.Post the batch
1. Standard Recurring Journal: It is used for same accounts & same amounts e.g.
Utilities Dr
Cash Cr
2. Skeleton Recurring Journal: It is used for same accounts but for different amounts, e.g.
Recurring Fee Dr
Cash Cr
3.Formule Based Journal: It is used for different accounts with different amounts, e.g.
Salaries Dr
Cash Cr

5. If any conflict occurs in FSG who will override; Column Set or Row Set?
The override component is row set. However some times it depend on the column set also.

6. What is the difference between discounts and adjustments?
Discount refers to the payment terms or on quantity (bulk order discount) ordered. In the invoice received from supplier, discounts term is specifically stated, e.g. “If paid with in 15 days discount @ 2%”, what you need to do is pay 2% less then the original invoice amount, however caution should be taken that the freight amount should not be considered while calculating the discount. Adjustment could be for various reasons- Over priced invoice, short delivery of quantity as per goods received note, poor quality etc. Agreed upon amount will be deducted from the invoice, while making the payments. In AR, discount is given to promote the business and cash flow. Adjustments are made to adjust the account balances, which is not possible in other means.

7. What are cycles of GL, AP, and AR?
GL Accounting cycle can be further elaborated like this…
1. Open Period.
2. Create Functional and foreign journal entries.(including the journal import from legacy systems and subledgers).
3. Reverse journal entries.
4. Post the journals.
5. Review and correct the balances.
6. Revalue foreign currency balances.
7. Translate foreign currency balances.
8. Consolidate set of books.
9. Run accounting reports.
10. Close the accounting periods.

AP cycle ——– Purchase Order –> Receipt –> AP voucher –> Payment made
AR Cycle ——–Sales Order –> Shipment –> Invoice –> Payment receipt
GL cycle ——– Direct GL JE / Transfer subledger data to GL –> Post

8. What are Summary Accounts and Rollup groups?
Summary Account is an account whose balance represents consolidation of accounts. Rollup group is a collection / consolidation of parent accounts. e.g. Assets is a total of Current assets and Fixed Assets. Current assets / Fixed assets in turn are collection of assets.
Summary Account is an account whose balance represents the sum of other account balances. You can use summary accounts for faster reporting and inquiry as well as in formulas and allocations. Rollup group is a collection of parent segment values for a given segment. You use rollup groups to define summary accounts based on parents in the group. You can use letters as well as numbers to name your rollup groups.
Summary accounts are consolidated balances of accounts and rollup groups is collection of parent accounts.
9. What Sub-ledgers does Oracle General Ledger 11i Drilldown support?
Accounts Receivable, Accounts Payable and Cash Management. Drilldown from Oracle General Ledger 11i also supports Oracle Purchasing module (displays POs and Requisitions) from 11.5.9 version onwards. Drilldown from Oracle General Ledger 11i is supported for Oracle Payables, Oracle Receivables, Oracle Assets (except depreciation), Projects, Purchasing, Inventory, and Work in Process (WIP).
Shivmohan Purohit

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